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Director of Volunteers & Events

Company: Galloping Grace Youth Ranch
Date Posted: June 2, 2017

Essential Functions - Volunteer Coordination:

  • Develop strategies for recruiting, training, managing, engaging, and recognizing volunteers
  • Work with GGYR staff, on an on-gong basis, to identify volunteer opportunities
  • Process and maintain volunteer applications, background checks, communications, scheduling, etc.
  • Create and implement volunteer orientation, training, and recognition program(s) 
  • Collaborate with volunteers to assess their interests/skills and match with GGYR’s volunteer needs
  • Through volunteer networks, cultivate and steward volunteers year-round 
  • Develop and maintain relationships with volunteers and community recruiting sources (i.e. local businesses, schools, etc.) and encourage involvement in all relevant activities and opportunities
  • Recruit and work with volunteers to organize and execute outreach activities that promote GGYR’s mission and programs, including community presentations and corporate engagement opportunities
  • Participate in corporate volunteer sessions at local businesses/organizations to generate awareness of our programs and to open new doors for sponsorship opportunities
  • Develop community contacts to recruit high-level volunteer leadership for our special event planning committees
  • Ensure timely and efficient data entry related to all volunteer events and manage constituent information 
  • Schedule, supervise and participate in day-to-day volunteer activities at the ranch and special events
  • Adhere to, interpret, and explain GGYR’s safety policies and procedures to volunteers
  • Other assignments as requested

 Essential Functions – Event Coordination (Pumpkin Patch, Pork & Brew, etc.):

  • Work with staff and volunteers to plan, set-up, execute, manage, and break-down GGYR’s community events/fundraisers
  • Develop and implement a comprehensive plan to execute special events; includes set-up/tear-down, purchasing from vendors/suppliers, budgeting, collaborating with community partners, volunteer recruitment/management, and logistics
  • Develop and coach event planning committee members
  • Create and maintain a welcoming and family-friendly environment at the event
  • Manage, prepare, and maintain the physical event location, ensuring that venue challenges are addressed quickly and appropriate resources are coordinated
  • Identify and drive process improvements that will enhance the visitor experience and improve event management
  • Coordinate behind the scenes details (i.e. order products/supplies, manage city permits and logistics, and manage general administrative details)
  • Handle related needs that arise, including executive support and administrative tasks

Education, Experience & Skills Required:

  • High school diploma or equivalent
  • Two (2) years of relevant experience (volunteer recruitment/scheduling, event planning and coordination, etc.) in a fundraising environment
  • An understanding of the value and importance of volunteers and fundraising at GGYR
  • Outgoing, positive, engaging and enthusiastic about our mission
  • Detail-oriented, proactive, well organized and excellent time management skills
  • Self-starter, able to work independently and problem-solve
  • Professional customer service skills with volunteers, visitors, youth, and community members
  • A strong respect for community enrichment and a “giving back” attitude
  • Willingness to work some evenings and weekends (specifically 4th of July weekend and the month of October)
  • Comfortable and willing to get dirty and be in all types of weather (work environment is outside at a special event and/or a working ranch)
  • Willing to learn the basic understanding of agriculture and livestock with a healthy respect for livestock size, strength and purpose
  • Basic to intermediate skill level in all Microsoft Office Applications (Excel, Word, PowerPoint) and data entry in a donor database
  • Perform physical labor associated with set-up and break-down of events, including the ability to bend, lift, and carry 50 pounds
  • Operate routinely used tools and equipment associated with set-up and break-down of an event
  • Must successfully pass a background check

 Preferred Experience & Skills:

  • Bachelor’s degree in relevant coursework or equivalent work experience
  • Demonstrated success in the development and implementation of creating a Volunteer Program; application process, handbook, orientation, training, etc.
  • Demonstrated ability to promote programs and develop relationships with individuals and corporate volunteer teams
  • Demonstrated experience with event coordination and/or fundraisers; logistics, leading committees, volunteer management, etc.

 Additional Details:

  • GGYR does not have an office or workspace - work will be from a home office, the ranch, Pork & Brew, Pumpkin Patch, or other location, depending on the current needs and season
  • Must have access to a computer, phone, printer and other basic office supplies

Contact: Jenifer Romero