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Associate Director of Development & Communications

Company: Explora
Date Posted: October 20, 2017

To apply for this job

Email a cover letter, resume, and writing sample to:

Kristin Leigh, Deputy Director & Director of Community Engagement


Position open until filled


Position: Associate Director of Development & Communications 


Group: Community Engagement

Reports to:  Deputy Director & Director of Community Engagement

Date last updated: 10.19.2017

FLSA status: 40 hours per week (full time); exempt


Position Summary:

Explora seeks an Associate Director of Development and Communications for a wide variety of duties related to fundraising, donor relations, membership, and internal/external communications. This Associate Director will supervise a team of staff responsible for effort in these areas, working closely with the supervising director to develop strategies and techniques and with other departments to ensure proper coordination with varying clients and needs. The Associate Director will share responsibility for meeting the organization’s annual fundraising and membership goals and will coordinate and facilitate fundraising programs from inception to participant appreciation; lead special event planning and execution; network and create relationships with members, donors, and prospective donors; oversee scheduling and submission of grants; identify new grant opportunities for the organization and determine their priority; conduct meetings with donors; oversee publications and advertising; and more. The Associate Director will work closely with Explora’s senior leadership team, Board of Directors, and other development staff to carry out a broad-based fundraising plan targeting individuals, corporations, foundations, and government agencies to support Explora’s annual goals.


Explora is committed to building a culturally diverse staff that reflects the demographics of New Mexico and strongly encourages applications from minority candidates. 


Essential Duties and Responsibilities:

  1. Manages and organizes all aspects of the organization’s development plan, including pipelines, prospect tracking, strategy, task assignment, maintenance of timelines, and gift processing and technical aspects of the function;
  2.   Researches, identifies, and evaluates potential contributors (businesses, corporations, individuals, foundations) through examination of past records, individual and corporate contacts, and knowledge of community;
  3.   Develops and carries out all necessary strategies to solicit funds and maintain ongoing relationships with donors;
  4.   Works with the development team on identification, direction, and explanation of fundraising priorities;
  5. Develops forecasts and analysis, and reviews, interprets, and implements budget projections;
  6. Handles mid-level, moderately complex gift prospects, with the intent of cultivating, sustaining, and increasing donor relationships;
  7. Works daily to ensure timely, accurate completion of proposals, pledges, and fund agreements;
  8. Documents prospect strategies and contact reports;
  9. Works with staff to organize, plan, and coordinate annual and seasonal appeals and fundraising events to support ongoing programming;
  10. Plans and implements programs that include measurable targets for each fiscal year (e.g., personal visits, stewardship activities, solicitations);
  11. Ensures that data related to prospects and donors is recorded and tracked; manages record-keeping, evaluating progress toward goals, preparing periodic reports on fundraising, and presenting to the board and senior staff; recommending revisions to the fundraising plan, as needed, to meet goals;
  12. Participates in solicitations, as appropriate;
  13. Oversees membership program to meet organization’s goals for membership revenue, attendance, renewal and utilizations rates, and more;
  14. Oversees the organization’s publications, marketing, and internal/external relations efforts to craft a coherent story about Explora’s impact and to help meet annual attendance and revenue goals;
  15. Works independently and as a member of a team;
  16. Travels to partner organizations, vendors, networking events, and meetings;
  17. Provides excellent customer service both internally and externally;
  18. The duties and responsibilities outlined above do not comprise a comprehensive list but are intended to provide a representation of the general nature and level of work performed by an employee in this capacity. Explora maintains the right to augment or delete duties and responsibilities as business dictates.


Minimum Qualifications:

A Bachelor’s degree is required, along with three to five years of fundraising experience relevant to the responsibilities, including proven experience in securing major gift support.

  • A Bachelor’s degree in related field and work experience performing similar duties; an equivalent combination of education and/or experience may be substituted, as long as it directly relates to essential duties and responsibilities
  • Demonstrated success managing a donor/client portfolio
  • Solid ability to contribute to a team-focused development group
  • Strong working knowledge of Excel, Word, and Access/database management software
  • Proven command of editorial, grammatical, writing skills, and techniques
  • Experience managing competing priorities and multiple deadlines
  • Ability to work both independently and with a team
  • Initiative to establish and maintain effective interpersonal relationships with Explora employees, volunteers, visitors, donors, and community partners
  • Well-developed organizational skills, time management skills, and attention to detail
  • Expressed interest in scientific and artistic phenomena and in education
  • Good verbal and written communication skills


Functional Work Characteristics:

  • Requires sufficient skills to work in a business environment, including organizing, coordinating, exercising daily decision-making, analyzing, and interpreting
  • Requires effective eye-and-hand coordination and manual dexterity
  • Requires standing and walking approximately 25% of the time, with regular need to perform physical actions that include sitting, stooping, kneeling, crouching, crawling, reaching, handling materials, pulling, carrying, and pushing
  • May occasionally require lifting of various materials and equipment to a maximum of 50 pounds


Work Conditions:

  • Most essential duties are performed in a museum and office environment with exposure to a variety of business equipment and other pertinent materials normally found in this type of work setting.
  • Museum facilities may expose incumbent to high noise levels, temperature changes, liquid nitrogen, helium gas, electrical exposure, unpredictable ventilation, dust, and physical obstacles.
  • Work is normally performed in an area of limited privacy.


Employment Screening and Compliance:

  • Background check required.
  • Employee must comply with all operational policies, especially those involving the safety of fellow workers, volunteers, and client/customers.
  • Employee must maintain a current and valid driver’s license to perform work duties if position requires activities that require travel by motor vehicle, whether personal or company car.
  • Position may require a person to be bonded.


Explora Science Center & Children’s Museum is an equal opportunity employer