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Development Associate

Company: Museum of New Mexico Foundation
Date Posted: March 13, 2018

Principle Duties and Responsibilities

  • Works to meet or exceed the specific metrics for contributed income and donor participation for major gifts to the Centennial Campaign, Campaign for New Mexico History, Directors Leadership Fund and Exhibition Development Fund, as outlined in the Museum of New Mexico Foundation Fund Development Plan.
  • Works collaboratively with the development team to prepare gift proposals, solicitation plans, donor correspondence, stewardship and other reports.
  • Assists in the coordination of a high volume of major giving cultivation and stewardship events.  This work includes supervising outside contractors, preparing invitations, tracking responses, handling event logistics and management of expense budgets to ensure cost effective expenditures. Includes physical labor and set-up.
  • Coordinates Leadership Cabinet meetings, including scheduling, agenda preparation, room and refreshment set-up, taking meeting notes and performing follow-up.
  • Prepares and presents weekly task progress reports to Vice President of Development and Director of Leadership Giving.
  • Manage donor recognition per gift agreements. 
  • Coordinate phone and direct mail campaigns during the public phase of the Campaign.
    • Manage Planned Giving lists, prospects, database updates, hard-copy files, and provide support on correspondence, event organization, etc.
    • Assist with writing Planned Campaign materials. Provides administrative support to museum friends groups and the Foundation’s development team as needed, performs other duties as appropriate, provides backup phone support and is required to work at offsite locations and on some evenings and weekends.
  • Performs high volume of research on individuals, event invitees, MNMF board nominees, family foundations, and corporations. Responsible for entry of research data into the donor database and the creation and maintenance of research reports.
  • Tracks and maintains prospect and donor activity reports to leadership, following department guidelines.
  • Maintains Campaign related records, budgetary expenditures and materials in an extensive digital file system.

Education and Experience:

  • Qualified candidate will have a Bachelor’s degree completed with 2 to 4 years prior experience. 
  • A record of increasing responsibility in resource development for non-profit arts organizations.
  • A collegial and collaborative work style and the ability to work as part of a team.



  • Strong interpersonal skills and the ability to work independently. 
  • Ability to maintain a high level of professionalism at all times, maintain donor and volunteer confidentially at all times and communicate effectively with members, donors and volunteers. 
  • Outstanding organizational and planning skills.
  • A detail-oriented approach with excellent verbal and written communications skills and the ability to speak in public.
  • The ability to be an informed and articulate spokesperson for the Foundation and the divisions and a passionate advocate for philanthropy.
  • Excellent computer skills with knowledge of Microsoft Office Suite and SalesForce. Familiarity with prospect research databases preferred.

Training Required:

  • New hire orientation
  • Resources necessary to stay abreast of current trends, demographic changes and industry best practice

Other Requirements:

  • NM driver’s license and ability to attend offsite meetings and events.
  • Able to work occasional weekends and evenings.

Salary and Benefits

  • Salary commensurate with skills and experience.  In general range of $40,000/year
  • Health and Dental Insurance (70% of premiums covered by employer)
  • Life Insurance and Long Term Disability Insurance
  • Paid Time Off (Major Holidays, Vacation, and Sick Leave) and Family Leave of Absence
  • 401(a) and 403(b) Retirement Plans